Cheatsheet Outlook Mail Online 1. Basic Navigation Inbox, Sent, Drafts, Junk, and Archive explained. How to switch between Mail, Calendar, People (Contacts), and To Do. Search bar usage for finding emails, attachments, or people quickly. 2. Common Actions Composing a new email (To, Cc, Bcc). Reply, Reply All, and Forward. Attaching files (from computer, OneDrive, or recent files). Using “@Mentions” to tag people in messages. 3. Email Management Creating folders and rules to organize mail. Flagging and pinning messages. Archiving or deleting emails. Using Focus Inbox vs. Other tab. 4. Calendar Integration Adding events directly from mail. Scheduling meetings with Teams links. Checking availability with the Scheduling Assistant. 5. Keyboard Shortcuts (very common on sheets) Some examples: N → New message R → Reply Shift + R → Reply all F → Forward Ctrl + Enter → Send email Delete → Delete selected message 6. Productivity Features Search filters (from:person, has:attachment, etc.). Creating quick rules (e.g., move all emails from a sender to a folder). Using sweep to clean up bulk emails. Focused Inbox toggle. 7. Settings & Personalization How to change signature. Setting automatic replies (out of office). Customizing display (dark mode, reading pane position).