Cheat sheet - Outlook Calendar for Windows

Here’s a bullet-point summary of “Outlook Calendar for Windows Cheat Sheet” (PDF, 2 pages) (MyVUU)

Title: Outlook Calendar for Windows Cheat Sheet (MyVUU)
Purpose: Quick reference guide for scheduling, managing, and navigating Outlook calendar events in Windows (MyVUU)
Published by Microsoft (© 2018) (MyVUU)

Title: Outlook Calendar for Windows Cheat Sheet.
Purpose: Quick reference guide for scheduling, managing, and navigating Outlook calendar events in Windows

Step 1: Home → New Meeting.
Step 2: Use Scheduling Assistant and add attendees to view free/busy times.
Step 3: In Room Finder, pick a location and a room.
Step 4: Optionally select Teams Meeting (or Skype for Business, depending on your organization).
Step 5: To attach a file: Insert → Attach File → Select File → Share link.
Step 6: Track responses: select the meeting → Tracking to view who accepted, declined, etc.

Apply categories: Right-click an event → Categorize → pick one or more categories.
Switch calendar view: In the Calendar tab → View → Day / Work Week / Week / Month.
Keyboard shortcuts (some key ones):
• Go to Calendar: Ctrl + 2.
• Go to Mail: Ctrl + 1.
• Switch view to include today: Ctrl + T.
• Create new meeting: Ctrl + Shift + Q.
• Open selected event: Ctrl + O.
• Create appointment: Ctrl + Shift + A.
Add another calendar:
• From Address Book (to see coworker’s calendar)
• From the Internet (to view the public/online calendar).
Create a meeting from email: Open message → select Meeting → all To-line recipients become required attendees, and the message subject/body carries over for editing.
Helpful links (for more guidance):
• Outlook Training.
• Differences between desktop, online, and mobile.
• Quick Start Guide, Windows vs. Mac version differences.