Cheat Sheet - Outlook Mail for Windows

Organize Inbox

Use Focused Inbox to see important mail first.
Switch between Focused and Other views.
View only unread mail.
Use Search to quickly find messages.
Flag messages as reminders.
Group messages by conversation (subject).

Train Focused Inbox

Right-click a message to move it between Focused and Other.
Choose “Always Move” to set a rule.

Reminders & To-Do

Select a message to add it to your to-do list.
Right-click → Add Reminder → pick date & time.

Attach & Share Files

While writing an email, select Attach File.
For online files, set permissions and upload to the cloud if needed.

Customization

Create an email signature (New Email → Signature → Signatures).
Set Out of Office replies (File → Automatic Replies).

Tell Me (Help Tool)

Type what you want to do → select the suggested action or help.

Keyboard Shortcuts

Go to Mail → Ctrl + 1
Go to Calendar → Ctrl + 2
Reply → Ctrl + R
Reply All → Ctrl + Shift + R
Flag for follow-up → Ctrl + Shift + G
Insert file → Alt + N, A, F
Search → Ctrl + E
Send/Receive → F9

Extra Resources

Quick Start Guide, training, and comparisons between Outlook desktop, online, and mobile.