Outlook mail online Organize Inbox Use Focused Inbox to see important mail first. Switch between Focused and Other. Sort mail by date, sender, subject, or attachments. View only unread messages. Group emails by conversation (subject). Manage Messages Flag messages to track. Add reminders by right-clicking and choosing a date. Pin important messages to the top. Train Focused Inbox Right-click a message and move it to Focused or Other. Choose “Always Move” to make a rule. Attachments & Sharing Select Attach → pick a file. Upload to OneDrive to share as a link. Change file permissions using the arrow next to the file name. Customization Create a signature: Settings → Mail → Layout → Email signature. Set Out of Office reply: Settings → Automatic replies. Help & Search (Tell Me) Click "?" and type what you want to do → choose an action or help. Keyboard Shortcuts New message → Ctrl + N Reply → Ctrl + R Reply All → Ctrl + Shift + R Forward → Ctrl + F Move between messages → Up/Down keys More shortcuts: Microsoft link provided.